ABOUT US / BYLAWS
The Fairfield Footlighters is a non-profit Ohio Corporation. Said Corporation is organized exclusively for charitable, religious, educational and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Members donate their time and talents to bring live theatre to the residents of the greater Fairfield area. We are committed to making the theatrical experience more accessible to the public, and to provide more opportunities for young artists to enhance their dramatic skills. Our mission is to help Fairfield, and surrounding areas, grow in knowledge, appreciation and enthusiasm for the theatre arts.
Some of our goals are:
- To produce NEW plays instead of plays that have been "recycled" by other theatre groups in the area.
- To give local area playwrights a chance to have their work produced for the first time.
- To give both young and "not so young" local budding actors an opportunity to display their talents.
Annual membership fees will be as follows:
- $10.00 for Individual Membership.
- $20.00 for Family Membership.
Lifetime membership fees will be as follows:
- $75.00 for Individual Membership.
- $150.00 for Family Membership.
All participants in a Fairfield Footlighters production will be required to be paid members. All regular members will have voting rights within the organization as outlined by the Constitution. By paying dues and becoming a member, you agree to adhere to these Bylaws.
Code of Conduct
Members participating in a Fairfield Footlighters event or representing the Fairfield Footlighters in a public forum will conduct themselves professionally at all times. They will in no way engage in conduct that would reflect detrimentally on this group. They will at all times behave courteously to the public and other members.
This is a family oriented organization and we encourage participation by all family members. Members will be responsible for the actions of their children and guests at all Fairfield Footlighters functions. If any guest becomes disruptive at an event, it is the member's responsibility to insure that the guest ceases the disruptive behavior. Should disruptive behavior continue, any Production Leader, at their discretion, may ask the guest to leave the function. For members under the age of fourteen participating in a Fairfield Footlighters production or related events, there must be an adult present to supervise throughout the event or production.
All complaints of inappropriate behavior that cannot otherwise be resolved may be taken to the Board of Directors. To avoid embarrassment to any member, the Board will hold a closed meeting to discuss the complaint. If the Board feels it is a legitimate complaint, the President of the Board will appoint a Fact Finding Disciplinary Committee made up of three Board Members. If the President is the one named in the complaint, then the Vice President will appoint the committee.
The Disciplinary Committee will investigate the complaint and, in a closed Board meeting, make a suggestion of the appropriate action to be taken. If the Committee agrees that action is necessary, they will disclose the complaint in an open Board meeting with its resolution. By paying dues, all members agree to adhere to any disciplinary action agreed to by the Board. Failure to do so will be cause for expulsion from the Fairfield Footlighters and forfeiture of all dues and privileges enjoyed by members.
Job Descriptions and Board Officers
President- runs board meetings and oversees board. Schedules dates with the FCAC Manager for productions and meetings. Reviews information packets and makes any needed updates/changes. Helps other members as needed. Alternate for ACT/OCTA meetings.
Vice-President- runs web site and Facebook page if ever needed. Sends emails to the membership as needed to remind them of meetings, load-in, strike, events, etc. Works up initial budgets once a season has been presented to the board by the play reading committee.
Secretary- Takes and archives minutes at meetings, runs elections, keeps “prop book” updated, keeps scrapbook.
Fundraising Chair/Treasurer- Comes up with and runs fundraisers. Obtains donations. Grants. Liaison to treasurer if treasurer is not a board member. Will prepare all financial reports as required by the Board. S/he will account for all revenue and expenses for Fairfield Footlighters. S/he shall also supply the Vice President with the names and contact information of members who have paid dues.
Advertising Chair- In charge of all advertising and getting advertising for each show/season. Sends out postcards 3 weeks before show. Gets newspapers to cover shows. Sends season info and synopsis to FCAC Manager for city web site and to web master for our web site. Sends information to Cinstages.
Production Manager- Oversees all productions. Go between for Producer and Board. Reports at each meeting about current show. Sets up pre-production meetings with directors/producers and the board in December and July for following season and any others needed. Helps to set up meetings between Jason and the director as needed and keeps both sides aware of what the other needs/wants. Checks in weekly with producer, director, and FCAC Technical Director to make sure all is well. Gets Images shoot information to producers. Gets sign up sheets for each load-in and strike.
Script Manager- Orders all scripts for the Play Reading Committee chair for perusal and for the season. Runs Play Reading Committee if the chair is not able or if no chair can be found. Applies for royalties and orders cast/crew scripts for season.
ACT/OCTA Rep- Attends ACT and OCTA meetings and reports information to the board. Helps coordinate events for ACT/OCTA with Event Planner.
Event Planner- Plans events for members and patrons. In charge of Season Ticket holder receptions. In charge of cast parties. In charge of details for any “event” (parades, conferences, pot-lucks for load-ins and strikes)
Auditions are open to everyone. However, everyone cast in a part must be a member of the Fairfield Footlighters to be allowed to participate in a production. Those who wish to work on the production crew must also be active members.
Costumes and Makeup
If cast in a part, each individual will be responsible for their costume, in accordance with the guidelines provided by the Costume Designer. Cast members shall also provide their own basic makeup kit, as described by the Makeup Designer. Any special makeup, costume and wig requirements will be provided by the Fairfield Footlighters and will remain the property of such.
Amendments to Bylaws
The Bylaws of Fairfield Footlighters may be amended by a two-thirds vote of the Board.
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